Positions and Roles
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PSO board members
President
A PSO President plays a key leadership role in the Parent School Organization (PSO). Their responsibilities typically include:
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Leading the PSO – They oversee meetings, set agendas, and ensure the organization runs smoothly.
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Collaborating with School Administration – They work closely with the principal and staff to align PSO activities with school needs.
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Managing Fundraising & Events – They help plan and execute fundraisers, school events, and programs that benefit students.
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Supporting Volunteers & Committees – They coordinate efforts among PSO members, ensuring committees have the resources they need.
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Representing Parents & Families – They act as a bridge between parents and the school, advocating for student enrichment and community engagement.
The role requires strong organizational skills, communication, and a passion for supporting the school community.
Treasurer
A PSO Treasurer plays a crucial role in managing the financial aspects of the Parent School Organization (PSO). Their responsibilities typically include:
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Handling Finances – They maintain accurate records of deposits and expenses, manage banking transactions, and ensure financial transparency.
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Budget Management – They prepare the annual budget, present it to the PSO, and track spending throughout the year.
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Processing Payments & Reimbursements – They verify documentation for check requests, write checks, and ensure proper approval for expenses.
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Financial Reporting – They provide regular financial updates to the PSO, prepare reports for audits, and ensure compliance with financial policies.
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Fundraising Oversight – They help manage funds raised through events, ensuring money is allocated appropriately to support school programs.
The treasurer plays a vital role in keeping the PSO financially stable and accountable.
Secretary
A PSO Secretary plays a vital role in keeping the Parent School Organization (PSO) organized and running smoothly. Their responsibilities typically include:
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Recording Meeting Minutes – They take detailed notes during PSO meetings, ensuring discussions and decisions are documented.
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Managing Communication – They help send out emails, newsletters, and updates to parents and school staff about PSO activities.
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Organizing Records – They maintain important documents, including bylaws, meeting agendas, and financial reports.
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Coordinating Events & Volunteers – They assist in scheduling PSO events and help manage volunteer sign-ups.
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Supporting Leadership – They work closely with the PSO President and other officers to ensure smooth operations and effective decision-making.
The PSO Secretary is essential for keeping everything well-documented and ensuring parents stay informed.
Vounteer Coordinator
A PSO Volunteer Coordinator plays a crucial role in organizing and managing volunteer efforts to support school activities. Their responsibilities typically include:
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Recruiting Volunteers – They reach out to parents and community members to encourage participation in school events and programs.
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Managing Volunteer Assignments – They coordinate schedules, assign tasks, and ensure volunteers are placed where they are most needed.
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Communicating with Volunteers – They provide updates, instructions, and reminders to keep volunteers informed and engaged.
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Supporting School Events – They help organize volunteers for fundraisers, classroom assistance, field trips, and other school functions.
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Tracking Volunteer Hours – They maintain records of volunteer participation, which can be useful for recognition and reporting purposes.
The Volunteer Coordinator plays a vital role in ensuring the PSO runs smoothly and that school events have the support they need.
Communications Coordinator
A PSO Communication Coordinator plays a vital role in ensuring clear and effective communication between the Parent School Organization (PSO), parents, teachers, and the school community. Their responsibilities typically include:
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Managing Communication Channels – They oversee emails, newsletters, social media, and website updates to keep families informed about PSO events and initiatives.
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Promoting Events & Fundraisers – They create and distribute promotional materials to encourage participation in school activities.
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Collaborating with School Staff – They work closely with teachers and administrators to ensure important messages reach parents.
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Enhancing Parent Engagement – They help foster a strong connection between families and the school by sharing updates, reminders, and success stories.
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Maintaining Consistency in Messaging – They ensure all PSO communications align with the school’s mission and values.
The Communication Coordinator plays a key role in keeping parents engaged and informed
At large
A PSO Member at Large typically serves as a general representative within the Parent School Organization (PSO). Their role can vary depending on the school's structure, but here are some common responsibilities:
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Supporting PSO Initiatives – They assist with organizing events, fundraising efforts, and school programs to enhance student experiences.
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Providing Input & Representation – They act as a voice for parents and community members, offering feedback and ideas during PSO meetings.
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Helping with Volunteer Coordination – They may recruit and manage volunteers for school activities, ensuring events run smoothly.
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Assisting with Communication – They help bridge the gap between parents, teachers, and school administration, keeping families informed about PSO activities.
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Participating in Decision-Making – While they may not hold a specific officer title (like President or Treasurer), they contribute to discussions and decisions that impact the school community
Committee members
Auction commitee
The auction is one of Alberta Rider Elementary’s most successful fundraising events, providing a fun, themed night for adults while raising essential funds for the school.
Primary Responsibilities:
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Event Planning: Establish the location, date, and theme for the auction.
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Committee Oversight: Oversee the Auction Committee to ensure all tasks are completed efficiently.
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Budget Management: Track and manage the auction budget to ensure financial success.
Support for Auction Chair(s):
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Assist with decorations, marketing, and donor outreach.
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Procure donations to maximize fundraising opportunities.
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Coordinate event setup and takedown for a smooth experience.
Dine out commitee
ARE partners with local businesses to organize fundraisers, where a portion of the proceeds from designated dates benefits the Parent School Organization (PSO).
Key Duties:
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Secure Fundraising Partnerships – Coordinate with community businesses to establish fundraising dates and terms.
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Promote Fundraising Events – Advertise each fundraiser through social media, newsletters, school announcements, and flyers to maximize participation.
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Track & Report Results – Monitor fundraiser success and report earnings to the PSO.
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Engage the School Community – Encourage families to support local businesses that give back to ARE.
Jog-a-thon commitee
The Jog-a-thon is one of the school’s biggest fundraisers, where students collect donations before the event and run alongside their grade. Afterward, they celebrate their hard work with popsicles!
Key Duties:
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Event Coordination – Establish the date in partnership with the principal.
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Fundraising Setup – Organize a method for collecting donations and track contributions.
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Prizes & Supplies – Arrange the purchase of prizes and popsicles for post-run celebrations.
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Promotion – Advertise the event to encourage participation and support.
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Volunteer & Budget Management – Oversee event volunteers and ensure financial planning stays on track.
Jog-a-thon Volunteer Roles:
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Event Setup & Cleanup – Assist with setting up race stations and tearing them down afterward.
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Mark Laps – Keep track of runners’ progress during the event.
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Distribute Popsicles – Sort and hand out popsicles to students after their run.
Yearbook Commitee
The Yearbook Coordinator at Alberta Rider Elementary plays a key role in preserving memories from the school year!
Yearbook Coordinator Responsibilities
The school yearbook features photos submitted by families and faculty, capturing memorable moments from events and everyday life at ARE.
Key Duties:
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Photo Collection – Gather photos throughout the year and encourage families and teachers to submit their best shots.
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Yearbook Vendor Selection – Research and choose a yearbook company that fits the school’s needs and budget.
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Formatting & Design – Arrange photos, captions, and layouts to create a visually appealing and meaningful yearbook.
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Promotion & Sales – Advertise the yearbook to students and families to maximize participation and purchases.
Bookfair commitee
The Book Fair is another of our fundraiser The Bookfair Committee plays a key role in organizing and managing the school's book fair, ensuring it runs smoothly and successfully.
Key Duties:
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Plan & Schedule the Book Fair – Coordinate dates with the school and book fair provider (e.g., Scholastic).
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Promote the Event – Advertise through flyers, emails, social media, and school newsletters to encourage participation.
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Recruit & Manage Volunteers – Organize helpers for setup, sales, and cleanup.
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Coordinate with Teachers & Librarians – Ensure classroom visits, teacher wish lists, and student engagement.
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Track Sales & Financials – Work with the PSO Treasurer to manage funds and report earnings.
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Set Up & Decorate – Arrange displays, signage, and themed decorations to create an inviting atmosphere.
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Oversee Cleanup & Inventory – Ensure leftover books are returned or donated appropriately.
Read-a-thon commitee
The Read-a-Thon is a reading-based fundraiser that encourages students to read while raising money for the school.
Key Duties:
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Set Goals & Guidelines – Establish reading goals, fundraising targets, and event duration.
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Coordinate Fundraising Efforts – Arrange sponsorships where donors pledge money based on books read, pages turned, or hours spent reading.
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Promote the Event – Advertise through flyers, emails, social media, and school announcements to encourage participation.
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Engage Students & Families – Create incentives, prizes, and themed activities to keep students motivated.
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Track Reading Progress – Set up a system for students to log their reading and collect pledges.
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Organize Special Events – Plan guest speaker visits, group reading sessions, or celebrations to make the event exciting.
The Read-a-Thon is a great way to boost literacy, build a reading culture, and raise funds for the school!
Garden commitee
A commitee