Room Parent Coordinator & Room Parent
Each class will have one or two designated parents serving as the main contacts for class-wide communications and projects not handled by the teacher.
Key Duties:
-
Organize Class Parties – Plan and coordinate celebrations throughout the year.
-
Facilitate Parent-Teacher Communication – Act as a liaison between the teacher and parents, sharing important updates.
-
Support School Fundraisers – Create and contribute to a class basket for the annual auction.
-
Assist with Special Projects – Help with classroom activities, volunteer coordination, and school initiatives as needed.
This role is a great way to stay involved and support both the students and teachers!
Class Parties
A Room Parent plays a key role in making classroom parties fun and well-organized! Here’s a refined breakdown of the responsibilities:
Key Duties:
-
Coordinate Party Activities – Plan engaging crafts, games, and snacks that fit the theme and age group.
-
Collaborate with the Teacher – Ensure all plans align with school guidelines, teacher requirement and are appropriate for the class.
-
Consider Student Allergies – Be mindful of dietary restrictions and provide allergy-friendly snack options.
-
Create Parent Communication Materials – Draft a letter or flyer to inform families about the event and request donations.
-
Assist with Setup & Cleanup – Help decorate, organize supplies, and ensure a smooth event experience.
Fall Parties
October
Valentine Parties
February
Spring Auction
March/April
Teacher Appreciation Day
May
End of the school year Parties
June
Sample letter for parties
Subject: 🎉 Help Make Our Classroom Party a Success!
Dear Parents,
We’re excited to celebrate with a fun [Insert Party Theme] classroom event for our students! To make this party special, we’d love your help in providing snacks, craft supplies, and decorations.
📅 Event Date: [Insert Date]
📍 Location: [Insert Classroom Name]
🎨 Activities: [Brief Description of Party Plans]
How You Can Help:
-
Donate supplies or snacks – We’d appreciate contributions of [list specific items needed].
-
Volunteer during the party – If you’d like to assist, please let us know!
-
Submit a monetary donation – If you’d prefer to contribute funds toward party expenses, you can send [cash/check] or donate online at [Insert Payment Link].
Please reply by [Insert Deadline] to let us know how you'd like to participate or sign up using this link: [Insert Sign-Up Form Link].
Thank you for helping make this event memorable!
Warmly,
[Your Name] Room Parent, [Class Name]
Sample letter for classroom auction basket donation request
Subject: Help Fill [Insert teacher name] "[Insert basket theme]" Auction Basket!
ARE's 202X Spring Auction is right around the corner, and we need your help to create a fantastic, themed basket for [Insert teacher name] class!
Our Theme: [Insert theme]
To make this basket amazing, we're collecting [insert theme] items and cash donations by [Insert Date].
Why This Matters:
The ARE Spring Auction is the PSO’s largest and most important fundraiser, directly supporting classroom reading aids, playground improvements, school supplies, and student events.
How to Donate:
📦 Donate an item: Drop off donations at the school front desk labeled “[Insert teacher name] class for the auction basket” OR ship them via our Amazon wish list [Insert amazon link].
💰 Donate cash:
-
Venmo – Send funds to [Insert Venmo Handle] and include “[Insert teacher name] classroom basket” in the notes.
-
Cash donations – Drop off labeled envelopes at the front desk for collection by [Insert teacher name].
All funds collected will go toward larger [insert theme] items like [Insert example of items], [Insert example of items], or other fun [Insert theme items] essentials!
Questions? Contact:
Room Parent: [Insert your name] ([Insert your child name] Mom)
Tel: [Insert your phone number]
Email: [Insert your email]
Thank you for supporting our students—let’s make this an unforgettable auction basket!
Sample letter for teacher appreciation day
(the project is subject to change)
Subject: 🎨 Help Us Chalk our Teacher Parking Spot for Appreciation Day!
Dear [Insert teacher name] parents,
Let’s show our amazing teacher how much we appreciate them! The PSO is inviting us to join in decorating the teacher's parking spots with colorful chalk art for Teacher Appreciation Day.
📅 Date: [Insert Date]
🕒 Time: [Insert Time]
📍 Location: Teacher Parking Lot
Bring your creativity, enthusiasm, and chalk (we’ll have some supplies available too) as we fill the parking spaces with thank-you messages, fun designs, and words of encouragement for our hardworking educators.
This is a simple yet meaningful way to brighten their day and remind them how much we value their dedication!
Let’s make our teachers smile with a parking lot full of appreciation!
Warmly, [Your Name] Room Parent